CapEx software — built the way an operations director would build it.
Plan, procure and proveevery capital decision — in one place.
One platform. One version of the truth. No more juggling five different tools.
Capital expenditure isn't a cost centre.
It's how a business chooses to lead.
New capacity. New capability. The machine that finally clears your bottleneck, the system that gives your team room to grow. Every capital decision is your business backing its own ambition.
Capital decisions shouldn't live in scattered tools that different teams can't see.
Unclear timelines
Projects start too late because nobody worked backwards from the deadline.
Incomplete supplier information
Even careful teams miss things — scope drifts, assumptions creep in, and suppliers end up quoting against a moving target. Quote comparison time typically drops 70-80% once everything's in one place.
The wrong people left out
Decisions get made without the input that would have caught a problem.
No shared record
Information gets buried across different tools, making it hard to pin down the real answer months later.
Decisions take too long
Constant back-and-forth between people, tools, and versions means even simple approvals drag on for weeks. Businesses with a proper system cut this process time by 15-30%.
Nobody owns the full picture
Each department sees their own piece, but nobody can see the whole capital programme at once.
Origin
CapXHQ was built by an operations professional with real experience managing £4m–£15m of annual capital spend — and a clear sense of what actually makes this process work.
How it works
Three phases that hand off to each other.
Simple to use from day one. Built for real collaboration across your whole team. Completely transparent from the first entry through to the final decision. What one phase produces flows straight into the next, so everyone is looking at the same live picture — and every choice is traceable to the data behind it.
Plan it
Log a project in minutes, and give your whole team one place to work from — no internal emails, no status meetings. Comments, updates, and decisions live directly on the project itself, visible to everyone who needs them.
- Automatically works back from your target date to tell you when to start
- One real-time view of every project — no waiting for a status update
- Comments and collaboration live on the project, not buried in inboxes
Procure it
Send suppliers one secure link. They quote against clear, unambiguous requirements — no logins, no chasing, no long email threads. Responses come back in a format you can actually compare.
- Compare every supplier side by side against your own weighted priorities
- Captures ongoing operational costs, not just the headline price
- Every score comes with a written reason why — fully defensible
Prove it
This is where faster decisions happen. Every project gets a board-ready approval pack — cost, ROI, and operational impact. Alongside it, a dynamic monthly report you can run anytime, updating automatically from everything you've already entered.
- Pre-CAPEX approval pack, generated for every project — ready to print, present, or drop into your own board pack
- Run your monthly report anytime — always current, zero manual updating
- Nothing re-typed — everything flows straight through from Plan and Procure
Prefer to see it in action? Book a quick demo and we’ll walk you through it.
One live plan. One structured procurement. One simple decision, properly made.
Pricing
Simple, published pricing.
CapXHQ — Annual
Save over £89 a year versus paying monthly.
- Full platform access
- Up to 5 team members
- Unlimited projects and suppliers
- Plan it, Procure it, and Prove it included
CapXHQ — Monthly
- Full platform access
- Up to 5 team members
- Unlimited projects and suppliers
- Plan it, Procure it, and Prove it included
A 2-hour onboarding session, delivered as two focused 1-hour calls — book your first now, and we’ll agree the second together on the day.
Prove it X
Advanced reporting and ROI tracking — coming soon as an optional add-on. Built the same way — by someone who's actually run a capital programme, not guessed at one.
Security
Built to be secure.
Each organisation's data is completely isolated from every other organisation.
Encrypted connections throughout.
Row-level security enforced at the database level, not just the interface.
GDPR compliant.